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Privacy Policy

Last updated: June 2026

ViralBrox ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at viralbrox.com and use our free online tools. Please read this privacy policy carefully. By accessing or using our website, you agree to the terms of this Privacy Policy.

1. Information We Collect

We are committed to minimizing data collection. Our tools are designed to work without requiring you to create an account or provide personal information. However, we may collect the following types of information:

1.1 Information You Provide Voluntarily

  • Contact Form Submissions: If you contact us through our contact form, we collect your name, email address, and the content of your message.
  • Newsletter Subscription: If you subscribe to our newsletter, we collect your email address.

1.2 Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and your visit, including:

  • Browser type and version
  • Operating system
  • Device type (desktop, tablet, mobile)
  • Screen resolution
  • Pages visited and time spent on each page
  • Referring website or source
  • Approximate geographic location (country/region level, not precise location)
  • Language preferences

This information is collected through cookies and analytics tools and is used solely to improve our website and services. For more details, please see our Cookie Policy.

1.3 Information We Do NOT Collect

  • We do not require user accounts or passwords
  • We do not collect payment information
  • We do not collect Social Security numbers or government IDs
  • We do not access your social media accounts

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To provide and maintain our services: Ensuring our tools work correctly and efficiently
  • To improve our website: Analyzing usage patterns to enhance user experience and tool functionality
  • To respond to inquiries: Answering your questions and addressing your concerns submitted through our contact form
  • To send newsletters: Providing creator tips, tool updates, and growth strategies (only if you have opted in)
  • To detect and prevent abuse: Monitoring for and preventing fraudulent, unauthorized, or illegal activity
  • To comply with legal obligations: Meeting applicable legal and regulatory requirements

3. Generated Content & Tool Usage

Our tools (social media Bio Generator, Username Generator, and Hashtag Generator) process your inputs to generate content. Here is how we handle this data:

  • Input Data: The text, keywords, and preferences you enter into our tools are processed in real-time to generate results. This data may be sent to our AI service provider (Google Gemini) for processing.
  • No Storage: We do not store, log, or retain the specific content you input into our generators or the results that are generated. Once your session ends, the data is discarded.
  • AI Processing: When our tools use AI-powered generation, your inputs are sent to Google's Gemini API. Google's data processing terms apply to this data. We recommend reviewing Google's Privacy Policy for more information.
  • Fallback Processing: If AI services are unavailable, our tools use local fallback algorithms that process your inputs entirely within your browser and our server without any third-party involvement.

4. Cookies & Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience. For detailed information about the cookies we use, why we use them, and how to manage your cookie preferences, please refer to our Cookie Policy.

In summary, we use:

  • Essential Cookies: For basic website functionality (theme preferences, cookie consent)
  • Analytics Cookies: To understand how visitors use our website (Google Analytics, Microsoft Clarity)

5. Third-Party Services

We use the following third-party services that may collect data in accordance with their own privacy policies:

6. Data Sharing & Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following limited circumstances:

  • Service Providers: With trusted third-party service providers who assist us in operating our website and conducting our business, subject to confidentiality obligations
  • Legal Requirements: When required by law, regulation, legal process, or governmental request
  • Protection of Rights: When necessary to protect our rights, property, or safety, or the rights, property, or safety of others
  • Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected:

  • Contact form submissions: Retained for up to 12 months after our last communication with you
  • Newsletter subscriptions: Retained until you unsubscribe
  • Analytics data: Retained according to the data retention settings of our analytics providers (typically 14-26 months)
  • Tool usage data: Not retained — discarded immediately after processing

8. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • HTTPS encryption for all data transmission
  • Secure hosting infrastructure with Vercel
  • Regular security reviews and updates
  • Limited access to personal information on a need-to-know basis
  • Security headers including Content Security Policy, X-Frame-Options, and HSTS

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

9. Your Rights (GDPR & CCPA)

Depending on your location, you may have the following rights regarding your personal information:

For EU/EEA Residents (GDPR)

  • Right of Access: Request a copy of the personal data we hold about you
  • Right to Rectification: Request correction of inaccurate personal data
  • Right to Erasure: Request deletion of your personal data ("right to be forgotten")
  • Right to Restrict Processing: Request restriction of processing of your personal data
  • Right to Data Portability: Request transfer of your data in a machine-readable format
  • Right to Object: Object to processing of your personal data
  • Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent

For California Residents (CCPA)

  • Right to Know: Request disclosure of personal information collected, used, disclosed, and sold
  • Right to Delete: Request deletion of personal information
  • Right to Opt-Out: Opt out of the sale of personal information (note: we do not sell personal information)
  • Right to Non-Discrimination: Not be discriminated against for exercising your privacy rights

To exercise any of these rights, please contact us at support@viralbrox.com. We will respond to your request within 30 days.

10. Children's Privacy

Our website and services are not directed to children under the age of 13 (or 16 in the EU/EEA). We do not knowingly collect personal information from children. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us immediately at support@viralbrox.com. If we become aware that we have collected personal information from a child without parental consent, we will take steps to remove that information from our systems.

11. International Data Transfers

Your information may be transferred to and processed in countries other than the country in which you reside. These countries may have data protection laws that are different from the laws of your country. By using our website, you consent to the transfer of your information to these countries. We ensure that appropriate safeguards are in place to protect your personal information in accordance with applicable data protection laws.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or for other operational reasons. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this Privacy Policy periodically. Your continued use of our website after any changes constitutes your acceptance of the updated policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: